New Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ACF-IM-HS-14-07

12/17/2014

The Office of Management and Budget (OMB) has issued new uniform administrative requirements, cost principles, and audit requirements effective Dec. 26, 2014, which are applicable to all Head Start and Early Head Start agencies and sub-recipients, including delegate agencies. The Office of Head Start (OHS) is providing general guidance to assist grantees in planning for implementation of the new requirements.

Source: Office of Head Start Policy

IM 14-04 Bus Transportation and Safety – Head Start

8/25/2014

School buses are the safest form of transportation for children. They are considered to be seven times safer than a car or other private passenger vehicle.1 For children and families living in poverty, transportation is often a major barrier to accessing community services, such as early care and education. Two-thirds of Head Start programs meet the needs of families by transporting more than a quarter of a million Head Start and Early Head Start children every year.2

Ensuring the safety of children is the highest priority of the Office of Head Start OHS. Unfortunately, some programs have experienced a transportation-related incident, such as children being:

  • Left on a bus
  • Released to an unapproved guardian at the bus stop
  • Sent home on the wrong bus
  • Left alone in a car while the parent or family member is in the Head Start center

While the broader community may believe these are isolated cases of human error, these occurrences represent serious, systemic failures within a Head Start grantees program operations. Head Start agencies providing transportation services are responsible for ensuring the safe transportation of children to and from programs and local field trips. Human error is inevitable, but grantees protect children’s safety by having proactive plans and redundant systems in place.

Source: Office of Head Start

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/standards/im/2014/resour_im_004_08252014.html

IM 14-02 Federal Oversight of Five Year Head Start Grants – Head Start

The Office of Head Start (OHS) is transitioning grants to provide Head Start and Early Head Start services from indefinite project periods to five year project periods in accordance with Section 641 of the Improving Head Start for School Readiness Act of 2007.

Information Memorandum (IM) ACF-IM-HS-13-02 described changes to funding practices and provided guidance on key elements of the five year award and post-award conditions. The purpose of this IM is to provide more detailed information on the system of federal oversight to assess performance, compliance, continuous improvement, and progress of grantees during the five year project period.

Source: Early Childhood Learning and Knowledge Center

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/standards/IMs/2014/resour_im_002_03182014.html

IM 13-02 Five Year Head Start Project Periods – Head Start

7/1/2013

The Office of Head Start (OHS) is moving from indefinite project periods to five year project periods for all Head Start grantees. This requires changes in OHS funding practices and oversight of Head Start programs. Changes in oversight will include improved communication between federal staff and grantees, as well as ongoing analysis of data to determine the type of support needed by grantees. The main purpose of improved oversight is to demonstrate the quality of program services, the effectiveness of management systems, and the achievement of outcomes for children, families, and communities.

Source: Early Childhood Learning and Knowledge Center

Available at: https://eclkc.ohs.acf.hhs.gov/hslc/standards/IMs/2013/resour_im_002_070113.html?utm_medium=email&utm_campaign=New%20Content%20E-blast%20for%20July&utm_content=New%20Content%20E-blast%20for%20July+CID_30ee5ad9937c9730611342af4be147d8&utm_source=CM%20Eblast&utm_term=IM%2013-02%20Five-Year%20Head%20Start%20Project%20Periods

IM 12-01 Choosing an External Auditor – Head Start

Office of Management and Budget (OMB) Circular A-133 applies to audits of States, local governments, and non-profit organizations.1 Most grantees and delegate agencies that expend $500,000 or more from Federal awards in a fiscal year, including funds received directly from the Federal Government for other programs, must have a single audit.2 Single audit means an audit that includes the entity’s financial statements and the Federal awards as described in OMB Circular A-133 §_.500 and covers the entire operation of the grantee.

Source: Early Childhood Learning and Knowledge Center

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/standards/IMs/2012/resour_ime_001_021012.html

IM 11-05 Educación en la primera infancia, estabilidad financiera y estrategias para que las familias con niños pequeños creen activos – Head Start

El propósito de este Memorándum de Información es ofrecerles información a los programas de Head Start y a los concesionarios de CCDF sobre las estrategias clave que pueden ayudar a las familias que tienen bajos ingresos y activos económicos limitados a mejorar su estabilidad financiera. Esta información la proporcionan la Oficina Nacional de Head Start y la Oficina de Cuidado Infantil en asociación con la Oficina de Servicios Comunitarios.

Cada padre y cada niño necesita un nivel de seguridad financiera para crecer y lograr el éxito. Los padres tienen más posibilidades de mantener una estabilidad económica para sí mismos y para sus familias si poseen habilidades que les permitan hacer un presupuesto y planificar para los gastos cotidianos, para los gastos de emergencias y planificar objetivos a largo plazo. Los niños tienen más probabilidades de desarrollarse si su medio familiar es estable económicamente. Los bebés y los niños pequeños que viven en hogares donde existen bajos niveles de estrés financiero tienen más probabilidades de lograr metas de desarrollo y de triunfar de muchas maneras.

Source: Early Childhood Learning and Knowledge Center

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/Head%20Start%20Program/Program%20Design%20and%20Management/Head%20Start%20Requirements/IMs%20en%20español/2011/resour_ime_005e_092111.html

IM 11-06 Head Start Parent, Family, and Community Engagement Framework – Head Start

9/26/11

The purpose of this Information Memorandum is to introduce Head Start and Early Head Start programs and their community partners to the Head Start Parent, Family, and Community Engagement (PFCE) Framework. Research tells us that parent and family engagement is crucial for young children’s learning and development and that strong community ties and resources help families raise their children in supportive environments. Head Start programs and families have worked together in various ways toward these and related goals since the program began in 1965. Head Start parental involvement has continually evolved over the years, and we have learned from our experience and research about what makes the best difference for children and families.

Source: Office of Head Start

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/Head%20Start%20Program/Program%20Design%20and%20Management/Head%20Start%20Requirements/IMs/2011/resour_ime_006_092611.html

IM 11-05 Early Childhood Education, Financial Stability, and Asset Building Strategies for Families with Young Children

9/21/11

The purpose of this Information Memorandum is to provide Head Start programs and CCDF grantees with information about key strategies that can help families with low incomes and limited economic assets improve their financial stability. This information is provided by the Office of Head Start and the Office of Child Care in partnership with the Office of Community Services.

Source: Early Childhood Learning and Knowledge Center

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/Head%20Start%20Program/Program%20Design%20and%20Management/Head%20Start%20Requirements/IMs/2011/resour_ime_005_092111.html

IM 11-04 Center-based Preschool Classroom Teacher Qualification Waiver Authority and Procedures – Head Start

9/9/11

This Information Memorandum (IM) addresses the statutory requirements and authorities related to conditional and time-limited waivers of minimum education credential requirements for Head Start center-based preschool classroom teachers effective October 1, 2011. This IM also describes the minimum education credential requirements for these teachers.

Please note: There is no authority to consider or approve waivers of the education credential requirements for infant and toddler center-based teachers providing direct services to children and families participating in Early Head Start and Migrant and Seasonal Head Start programs. These infant and toddler teachers must have a minimum of a Child Development Associate (CDA) credential in order to provide such services.

Source: Early Childhood Learning and Knowledge Center

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/Head%20Start%20Program/Program%20Design%20and%20Management/Head%20Start%20Requirements/IMs/2011/resour_ime_004_090911.html

IM 11-03 Statutory Degree and Credentialing Requirements – Head Start

9/9/11

The purpose of this Information Memorandum IM is to remind programs of the current requirements for Early Head Start center-based teachers [Sec. 645Ah], as well as the requirements taking effect October 1, 2011, for preschool Head Start classroom teachers. Grantees must make every effort to reach and sustain compliance with the requirements for center-based teaching staff, hiring qualified staff in accordance with the Head Start Act of 2007 [Sec. 648Aa3B].

This IM builds upon two previous IMs on the subject of center-based teaching staff qualifications affecting Head Start and Early Head Start programs: ACF-IM-HS-08-12 issued on August 19, 2008, and ACF-IM-HS-10-06 issued on October 27, 2010.

Source: Early Childhood Learning and Knowledge Center

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/Head%20Start%20Program/Program%20Design%20and%20Management/Head%20Start%20Requirements/IMs/2011/resour_ime_003_090911.html