PI 14-03 Electronic Grant Applications and Program Communications

8/18/2014

This Program Instruction (PI) advises grantees of new policies and procedural requirements for the electronic submission of noncompetitive grant applications in the Head Start Enterprise System HSES and informs programs of the increased use of electronic communications systems for official purposes.

The Administration for Children and Families ACF, in 76 FR 66721 – New Policies and Procedural Requirements for the Electronic Submission of Discretionary Grant Applications, dated Oct. 27, 2011, acknowledged that electronically generated and/or stored documents are recognized equivalents of an official paper grant file. Electronic submission will eliminate duplicative effort and administrative burden for grantees and the Office of Head Start OHS.

HSES is recognized as the appropriate electronic system for grant application submission to GrantSolutions.gov, as discussed in the above-referenced Federal Register notice. Grantees, including State Collaboration Offices, are required to submit noncompetitive grant applications and grant amendments electronically in HSES.

ACF previously provided OHS grantees the option of submitting grant applications in both electronic and paper formats, and required hard copies of the physically signed signature pages be mailed to the Regional Grants Officer. Hard copies will no longer be accepted as the official application.

OHS is moving toward providing communications requiring official acceptance by authorizing officials and key staff through email, HSES, and/or other electronic means. Communications formerly delivered in hard copy and requiring receipt will be delivered by email notification with a return receipt acknowledgment request. Recipients are asked to select a link to receive the notice on behalf of the organization. The earliest date of acknowledgment will be recorded as the official date of receipt.

Please direct questions regarding this PI to your Regional Office.

Thank you for your work on behalf of children and families.

Ann Linehan

Ann Linehan
Acting Director
Office of Head Start

See PDF Version of Program Instruction:
Electronic Grant Applications and Program Communications [PDF, 87KB]

See Spanish Version of Program Instruction:
Solicitudes electrónicas de subvenciones y comunicaciones dirigidas a los programas

Source: Office of Head Start

Available at: http://eclkc.ohs.acf.hhs.gov/hslc/standards/pi/2014/resour_pri_003_081814.html

Stepping Up to the Challenge: Profiles of the 2011 Early Learning Challenge Grant Applications

1/24/2012

Congress showed bipartisan support for quality early childhood education when it directed a portion of Race to the Top funds to improve early learning programs for our nation’s youngest children in the final FY11 appropriations agreement. The resulting Early Learning Challenge is a voluntary, competitive initiative that helps states build more efficient and effective early learning systems.
The Early Learning Challenge asked states to build essential infrastructure, including:

  • Developing successful state systems, including governance models and sustainability strategies;
  • High-quality, accountable programs, measured by tiered quality rating and improvement systems;
  • Promoting early learning and development outcomes for children, reflected in standards articulating what children should know and be able to do and measured by comprehensive assessment systems;
  • A great early childhood education workforce, guided by competency frameworks and supported by strategies to train and retain quality providers; and
  • Measuring outcomes and progress, via tools like comprehensive data systems and kindergarten entry assessments.

The Challenge addresses the needs of the most vulnerable children through a comprehensive approach—it is not about program expansion, but about improving, linking, and aligning all of the programs, policies, and services focused on young children and their families. It aligns birth to five with K-12 and higher education to ensure that children receive seamless, high-quality educational experiences throughout their lives.

States’ response to the challenge issued this fall exceeded expectations; they produced 37 applications, outlining over $2 billion of state demand for funding that far exceeded the $500 million allocated to the competition in round one. The Early Learning Challenge catalyzed innovative reform efforts across the geographic and political spectrum. Many non-selected states have embraced the vision of the Challenge and, resources permitting, would like to move forward with the plans they developed.

Source: Early Learning Challenge Collaborative

Available at: http://www.ffyf.org/sites/default/files/Stepping_Up_to_the_Challenge.pdf

Applicant Information – Race to the Top Early Learning Challenge

As part of its commitment to transparency in governance, the Departments of Education and Health and Human Services are providing the public with applications of the 35 states, District of Columbia, and Puerto Rico applying to the Race to the Top—Early Learning Challenge program. We will also be posting the appendices, reviewers’ scores and comments when they become available. A minimal amount of personal information has been redacted from the applications.

Source: U.S. Department of Education

Available at: http://www2.ed.gov/programs/racetothetop-earlylearningchallenge/applicant.html

Applicant Information – Race to the Top Early Learning Challenge

11/18/11

As part of its commitment to transparency in governance, the Departments of Education and Health and Human Services are providing the public with applications of the 35 states, District of Columbia, and Puerto Rico applying to the Race to the Top—Early Learning Challenge program. We will also be posting the appendices, reviewers’ scores and comments when they become available. A minimal amount of personal information has been redacted from the applications.

Source: U.S. Department of Education

Available at: http://www2.ed.gov/programs/racetothetop-earlylearningchallenge/applicant.html