Applications for New Awards; Statewide Longitudinal Data Systems Program


Purpose of Program: The Statewide Longitudinal Data Systems Program awards grants to State educational agencies (SEAs) to design, develop, and implement Statewide longitudinal data systems to efficiently and accurately manage, analyze, disaggregate, and use individual student data. The Department’s long-term goal in operating the program is to help all States create comprehensive P-20W (early learning through workforce) systems that foster the generation and use of accurate and timely data, support analysis and informed decision-making at all levels of the education system, increase the efficiency with which data may be analyzed to support the continuous improvement of education services and outcomes, facilitate research to improve student academic achievement and close achievement gaps, support education accountability systems, and simplify the processes used by SEAs to make education data transparent through Federal and public reporting.

Priorities: Over the past decade, States have made a great deal of progress in developing Statewide longitudinal data systems, most of them with the assistance of SLDS Program funds. This competition will focus on enhancing States’ capacity to use those systems to identify problems and drive improvement efforts. States may apply for funds to address up to two of the priority data use cases described in this section. SEAs may apply for grants selecting up to two of the following data use priorities:

  1. Financial Equity and Return on Investment;
  2. Educator Talent Management;
  3. Early Learning;
  4. College and Career;
  5. Evaluation and Research; or
  6. Instructional Support.

Grants will not be made available to support ongoing maintenance of data systems. Use of data supported by these grants must be in accordance with the Family Educational Rights and Privacy Act, as well as any other applicable Federal and State laws or regulations concerning the confidentiality of individual records.

An SEA may submit only one application under this competition.

Source: Federal Register

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ACF Confidentiality Toolkit


The Administration for Children and Families (ACF) developed this ACF Confidentiality Toolkit to help jurisdictions successfully navigate the delicate balance between privacy and security with the delivery of efficient and effective services. The ACF Confidentiality Toolkit analyzes, explains and aids states and local jurisdictions in the navigation of a number of federal laws that impact the implementation of human services. Embedded throughout are sample documents from across the country from which jurisdictions using the Toolkit can borrow freely.

Source: Administration for Children and Families, U.S. Department of Health and Human Services

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IDEA and FERPA Confidentiality Provisions


This side by side compares confidentiality requirements for Part C of the Individuals with Disabilities Education Act (IDEA), Part B of IDEA, and Family Education Rights Protections Act (FERPA). Sections address:

  • Eligibility
  • Definitions
  • Confidentiality
  • Consent
  • Inspection and Review
  • Retention of Records
  • Procedural Safeguards
  • Dispute Resolution

Source: U.S. Department of Education

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Understanding the Interaction Between EPSDT and Federal Health Information Privacy and Confidentiality Laws


This paper examines the federal and state law underpinnings of access to patient health records across health care providers and settings of care for Medicaid-enrolled children, who are entitled to Early and Periodic Screening Diagnostic and Treatment (EPSDT).  This analysis sets forth the relevant laws of the HIPAA Privacy Rule, the Family Educational Rights and Privacy Act (FERPA), and 42 C.F.R. Part 2, that affect the relationships of the health care professionals, minor children, and legal guardians as well as the relationships among health care, educational, and social services providers.  Finally, this paper provides examples of information exchange and management issues that may occur in the treatment of Medicaid-enrolled children.

Source: Health Information & the Law, the George Washington University’s Hirsch Law and Policy Program and the Robert Wood Johnson Foundation

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