ACF Confidentiality Toolkit

8/17/2014

The Administration for Children and Families (ACF) developed this ACF Confidentiality Toolkit to help jurisdictions successfully navigate the delicate balance between privacy and security with the delivery of efficient and effective services. The ACF Confidentiality Toolkit analyzes, explains and aids states and local jurisdictions in the navigation of a number of federal laws that impact the implementation of human services. Embedded throughout are sample documents from across the country from which jurisdictions using the Toolkit can borrow freely.

Source: Administration for Children and Families, U.S. Department of Health and Human Services

Available at: https://www.acf.hhs.gov/sites/default/files/assets/acf_confidentiality_toolkit_final_08_12_2014.pdf

IDEA and FERPA Confidentiality Provisions

6/2014

This side by side compares confidentiality requirements for Part C of the Individuals with Disabilities Education Act (IDEA), Part B of IDEA, and Family Education Rights Protections Act (FERPA). Sections address:

  • Eligibility
  • Definitions
  • Confidentiality
  • Consent
  • Inspection and Review
  • Retention of Records
  • Procedural Safeguards
  • Dispute Resolution

Source: U.S. Department of Education

Available at: http://www2.ed.gov/policy/gen/guid/ptac/pdf/idea-ferpa.pdf

Webinar Summary: Confidentiality Issues: Addressing Questions about Sharing Data among Organizations

This document summarizes ELC TAs April 2014 webinar, Confidentiality Issues: Addressing Questions about Sharing Data among Organizations. Baron Rodriguez from the Education Data Technical Assistance Program presented on common questions and considerations related to sharing data about children for example, when inputting of developmental screening results and other sensitive child-level data into a statewide database.

Source: Early Learning Challenge Technical Assistance Center

Available at: https://elc.grads360.org/#communities/pdc/documents/5083

U.S. Education Department Announces New Measures to Safegaurd Student Privacy

12/1/11

The U.S. Department of Education today announced new regulations to safeguard student privacy while giving states the flexibility to share school data that can be helpful in judging the effectiveness of government investments in education.

“Data are a powerful tool needed to improve the state of education in this country,” said U.S. Secretary of Education Arne Duncan. “At the same time, the benefits of using student data must always be balanced with the need to protect students’ privacy rights and ensure their information is protected.”

Source: U.S. Department of Education

Available at: http://content.govdelivery.com/bulletins/gd/USED-1fd720

CPS hunkers down behind stonewalling

9/3/11

It seemed a reasonable enough question.

A 4-month-old baby is found not breathing and near death, according to Chandler police. Baby Josephine suffers 14 broken bones, bruises all over her face and a cigarette burn to her arm.

All this while she is in the custody of a “safety monitor,” a woman entrusted by Child Protective Services with the infant’s care.

So, as I said, it seemed reasonable to ask why CPS put the baby with this woman, and what steps the agency took to ensure that the baby would be safe – back before she became a punching bag and an ashtray.

Source: The Arizona Republic

Available at: http://www.azcentral.com/arizonarepublic/news/articles/2011/09/03/20110903roberts0903-cps-hunkers-down.html

Letters from OSEP: Access to Records in Part C

This is in Response to the December 7, 2009 letter from the Florida Department of Health (FDOH) to the Office of Special Education Programs (OSEP) requesting clarification about whether FDOH must provide parents with a copy of a test protocol that contains personally identifiable information about their child as part of their child’s education records under Part C of the Individuals with Disabilities Education Act (IDEA). The letter also asked whether: (1) Federal copyright laws prohibit the copying and distribution of copies of the test protocol that contains personally identifiable information, if the protocol is copyrighted; (2) FDPH and its early intervention service (EIS) providers may provide parents with a copy of the test protocol that contains personally identifiable information if it is protected under copyright law; and (3) FDOH may provide an original or a copy of the test protocol that contains personally identifiable information to the local educational agency (LEA), with parental consent, upon a child’s transition at age three from the IDEA Part C program to the IDEA Part B preschool program.

Source: Office of Special Education Programs

Available at: http://www2.ed.gov/policy/speced/guid/idea/letters/2010-4/price101310partcaccessrecords4q2010.pdf